ESSENTIAL JOB FUNCTIONS:   Works under the supervision of the Assistant Purchasing Agent to review and monitor supplier/contractor maintenance of vendor accounts.  Provides support to contract analysis by assisting with the closing and processing of less complex contracts.  Logs, monitors and follows-up with the appropriate parties regarding returned checks.  Assists in verifying available funds in the financial system including encumbered line, service center, account and contract balance.  Monitors and reviews contracts and payments for proper documentation and authorization.  Researches and assists in resolving vendor information, check requests, and contract purchase order discrepancies and contacts the appropriate parties.  Tracts new and existing contracts.  Recommends new supplier registrations be approved or rejected.  Creates and maintains supplier profiles by updating or inactivating supplier information.  Submits Legal Notice to Bidders and assists new supplier users with completing the online registration process.  Attends and makes presentations at the Certification Workshops.  Maintains records of cash flow operations and auction sales.  Works with vehicle service center and creates bid list upon completion.  Creates and maintains schedule of bid, purchase orders, contracts, and provides hard copies to vendors.  Assists with the expediting of bids and contracts.  Serves as lead in planning and coordinating the work direction of temporary staff to ensure that program directives are implemented.  Trains temporary staff and contractors on established policies, procedures, rules and regulations of division.  Provides advanced clerical duties such as assisting in the mail-out preparation of legal notices, request for proposals and contracts.
 
OTHER FUNCTIONS: 

1. Serves as back up to Buyer and Contract Analysts.
2. Performs additional functions (essential or otherwise) which may be assigned.